Services – Conventions
SHUTTLE SERVICES PROVIDED
Lew White Tours provides a “turn-key” shuttle operation which includes:
- Experienced personnel to plan your shuttle routes and schedules.
- Late-model motorcoaches and minibuses to operate the shuttle between the hotels and the Convention Center and other convention sites.
- Shuttle supervisor(s) stationed at the Convention Center during the entire shuttle operation.
- Shuttle route identification signs placed in the front windshield and passenger door of the shuttle vehicles.
- Shuttle schedule posters prepared for, and delivered to, each convention hotel.
- A large supply of “pocket size” shuttle schedules prepared for, and delivered to, each convention hotel. These are available for the attendees to pickup as they check in at the hotel.
- Shuttle schedule posted on the convention group’s website which can then be downloaded to a PDA.
- Shuttle sign stands along the street at the convention center to identify the shuttle route, schedule and convention center drop off and pickup location.
- Two-way radio and/or cell phone communication between the shuttle supervisor(s) and the shuttle vehicles.
- A convention shuttle booth at the convention center. This is a central point where delegates can receive information regarding the shuttle operation plus other information about the city.
- Shuttle ridership summary prepared after the convention with suggestions for future year’s shuttle operation.
- Meeting with convention group to review past shuttle operation and discuss changes for future years.
TOUR SERVICES PROVIDED
Lew White Tours provides tours for delegates spouses which include:
- All-inclusive half-day and full-day tours planned and conducted for your delegates and/or spouses
- Tour descriptions posted on the convention group’s website with a link to Lew White Tours to register and pay.
- Tour sign-ups and payments may be made at your location or ours. We accept several major credit cards.
- On-site tour booth to distribute tour tickets and accept last minute tour sign-ups.
- Tours are fully escorted with local, knowledgeable guides.
ONE-WAY and ROUND-TRIP TRANSFERS
- Late-model motorcoaches, minibuses and/or vans are used for the transfers.
- The number and type of vehicle is based on several parameters including budget, number of people to be transferred, transfer distance and travel time. For example if the number of people being transferred requires more than one vehicle it might be possible for the vehicle(s) to make a second trip and greatly reduce the transfer cost.
- Either a list of driver cell phone numbers is provided to the client or one of our experienced employees will be on site to supervise the transfers
AIRPORT MEET, GREET and TRANSFER
- Lew White Tours provides an on-line reservation and payment system for the individual traveler.
- Individuals register on-line indicating their arriving flight information, hotel, and requested departure time from the hotel for the return trip to the airport.
- Payment is made through a secure website at the time of reservation.
- Individuals are met in the airport baggage claim area and escorted to the waiting vehicle–sedan, limo, van, minibus or motorcoach.
- Individuals are given their confirmed departure time information
ONE-WAY AIRPORT SHUTTLES ON LAST DAY OF CONVENTION
- Convention group determines the time to start the transfers to the airport.
- Lew White Tours provides an on-line reservation system for delegates where payment can be made through a secure website at the time of reservation.
- Delegates can also reserve and pay for the transfer at the shuttle booth at the Convention Center.
- Shuttle service operates with departures every 20 to 30 minutes during the time period agreed upon with the convention group.
- Lew White Tours provides a luggage storage area at the convention center. Delegates bring their luggage to the convention center, store it at the booth and then retrieve it prior to boarding the shuttle. This service will, hopefully, cause delegates to spend more time on the exhibit floor instead of returning to the hotel to get their luggage and then travel to the airport.
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PREVIOUS SHUTTLE LOCATIONS |
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Lew White Tours has managed convention shuttles in these cities in recent years. |
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Atlanta Atlantic City Birmingham Denver |
Des Moines Detroit Kansas City Las Vegas |
Louisville Minneapolis New Orleans Orlando |
Philadelphia Phoenix Pittsburgh St. Louis |
San Antonio San Diego Tampa Washington, DC |
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SOME OF OUR RECENT SHUTTLE CLIENTS |
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Advanstar “Dealer Expo” |
National Council on Education for the Ceramic Arts |